Request letter for Certificate of Employment: format, sample, template

Request letter for Certificate of Employment: format, sample, template

As an employee, learning how to write a request letter for Certificate of Employment is one excellent step everyone should strive to achieve. Usually, a Certificate of Employment is a confirmation of employment. To be issued with the document, an employee has to request his employer through a written letter.

sample request letter for certificate of employment
Image;, @aaronburden
Source: UGC

There are various vital specifications one needs to put in mind while penning down such letters. One most straightforward way of doing so is by using a sample. A sample or template will ensure that you include every crucial specification when writing.

Certificate of Employment

A Certificate of Employment is used to indicate the working history of a current or former employee.

If the applicant is not employed by the employer anymore, the employer usually issues the Certificate of Employment upon request. It happens after the former worker has been issued with clearance by the company.

In some instances, it is typically requested to complete the requirements for employment with a new employer.

Read also

BPI credit card application in 2021: process, requirements, status, online

How do I request a Certificate of Employment?

You can do so by writing a letter requesting for the document from your employer. The letter should include some of the following features.

Request letter for certificate of employment
Image:, @thoughtcatalog
Source: UGC
  • Address: It is always advisable that writers use the name of the person they are writing the letter to. Nonetheless, if they cannot remember or do not know the name of the recipient, they are allowed to address it to "whom it may concern."
  • Introduction: Similar to any formal letter, after saluting, the next section is a description of the person you are, and the reason for writing the letter.
  • Explain what you need: When you are paging the body of this particular letter, there are significant details you cannot afford to miss out on. Some of the crucial information include your current or previous job position, the time you have worked in the company, your employment number, the name of your supervisor, and your salary.

Read also

A comprehensive guide on how to fill the BIR Form 2316

They are essential because they will help the recipient in the writing of the document. Therefore, if there are any other specifications needed for your letter, you should mention them in this section because the information will be helpful in the processing of the document.

  • Specify the time you need the certificate: The recipient needs to be told the specific time when the writer needs the document. The information will enable him to prepare and submit it within the required timelines.

READ ALSO: Civil Service Exam 2020: Tips on how to apply and pass, schedule

Sample request letter for Certificate of Employment

There are so many ways of writing the request letter. Below is a letter of request sample you can use at all times.

Dear Sir/Madam,

I, (your full name), request an employment certificate. I have worked in (name of the company) for (time) in (name of department) as a (job title).

Read also

The Korean visa requirements you must-have for an easy visa application process

I would like to have this document because (give the reason). I will be grateful if you grant my wish by (provide the date).


Yours sincerely,



As earlier mentioned, there are several purposes why one would need this particular document. One would want it for a loan, travel, new jobs or any other reasons.

Request letter for Certificate of Employment for new job

The example below is a better illustration.


Janet Padilla,

Quality Assurance Department,

Victorian Company Ltd,



Human Resource Manager,

Victorian Company Ltd,


Dear Sir/Madam,

I have been working as a Quality analyst in the Quality Assurance section from May 2nd, 2010 to March 3rd, 2019. I was part of the team that was laid off following the previous downsizing on March 6th, 2019.

I am requesting for an employment certificate because I have found a job in another company, and I am required to hand in this certificate before August 1st, 2019. I will really appreciate if I receive it before August 1st, 2019.

Read also

Employed: What you need to know about BIR's 1902 form

Thank you.

Yours sincerely,


Janet Padilla.

READ ALSO: Taytay Tiangge 2020: The ultimate guide

If you are applying for a loan, you can write using the sample below.


The Human Resource Manager,

Manila Feeds Company Ltd,


December 12th, 2010.

Dear Sir/Madam,

I am writing to request for an employment certificate. I work at Manila Feeds Company, and I have been the company's maintenance technician for the past ten years. I appreciate the services the company has continuously provided for me during my time here.

I am asking for the document to facilitate my loan application process. I would be grateful if I received it on or before January 1st, 2011.

Thank you.

Yours faithful,

Patrick Komen.

If you are travelling overseas, you can as well request a Certificate of Employment. Check out the example below on how to go about it.

Read also

Get your dream job as a call center agent job in a few steps


Granvil Melsa,

Procurement and Logistics department,

Caltex Cotton Ltd,

April 12th, 2008.


The Human Resource Manager,

Caltex Cotton Ltd,



I wish to submit my request for an employment certificate. I have been working at Caltex Cotton Ltd for the past three years as a procurement officer. I am planning to travel abroad to pursue further studies and the document is required by the college.

The document is required before May 15th, 2008. Therefore, I would really appreciate if I got the document earlier.

Thank you,

Yours sincerely,

Granvil Melsa.

Certificate of Employment template

As an employer, writing a Certificate of Employment can be a hard task if you do not know the right format.

certificate of employment template
Image:, @hannaolinger
Source: UGC

The template below would be of help just in case you feel stranded.

(The organisation's letterhead)


This is an assurance that (name) was an employee of (name of the company) from (commencing date) up to (end-date) as (job title).

Read also

How to make authorization letter: Format, samples, in behalf or on behalf

This confirmation is being issued to Mr./Ms. (surname) for whatever legal purpose it may serve.

The document was issued on (date) day of (month), (year) at (Company address).



Job title.

This document is an integral part of a given working relationship. Therefore, every worker should be issued with one at the termination of their work. However, it should be well understood that it is not a recommendation, clearance, or a waiver of a claim the employer may have against the employee.

The letters discussed above are of great importance in the working life of any given person. It is necessary that workers and employers to know how to write a request letter for Certificate of Employment as well as a certificate of employment. The samples above will help you in the quest to pen appealing letters of this type.

READ ALSO: Conyo: what is it? 20 funny examples


Online view pixel